Overview: We are in search of a dedicated Office Administrator to play a pivotal role in ensuring the smooth running of our office's administrative operations. The ideal candidate will bring strong organizational skills, attention to detail, and the ability to multitask effectively. Excellent communication and interpersonal skills, coupled with fluency in English and Arabic (both written and verbal), are essential for this role.

Key Responsibilities:

1. Day-to-Day Administration:

   • Answer phones, schedule appointments, and handle correspondence efficiently.
   • Ensure the office runs smoothly by overseeing daily administrative tasks.

2. Office Supplies and Equipment:

   • Manage office supplies and equipment, order new supplies as needed, and coordinate maintenance and repairs.

3. Meetings and Events:

   • Organize and schedule meetings, conferences, and travel arrangements for staff members.
   • Coordinate office events and activities, including staff birthdays, celebrations, and team-building events.

4. Document Management:

   • Assist in the preparation of reports, presentations, and other documents, ensuring accuracy and completeness.
   • Handle incoming and outgoing mail and packages, distributing them to the appropriate recipients.
   • Maintain filing systems, both electronic and physical, ensuring documents are organized and accessible.

5. HR Support:

   • Assist with HR-related tasks, including onboarding new employees and maintaining employee records.

Requirements:

1. Educational Background:

   • Bachelor's degree in Business Administration or a related field; relevant certification or diploma preferred.

2. Professional Experience:

   • Proven experience in office administration or a similar role, demonstrating a strong understanding of administrative procedures and systems.

3. Skills and Competencies:

   • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
   • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
   • Strong communication and interpersonal skills to interact professionally with staff, clients, and vendors.
   • Ability to work both independently and collaboratively in a fast-paced environment.

Required Skills:

• Office Administration
• Scheduling
• Correspondence
• Record Keeping
• Meeting Coordination
• Supply Management
• Event Planning
• Communication
• Fluency in English and Arabic